UNIEC WORLDWIDE: DAILY ACTIVITY SCHEDULE & TO-DO LIST — Promoting Discipline, Efficiency and Accountability.

DAILY ACTIVITY SCHEDULE AND TO-DO LIST

OFFICE OF THE DIRECTOR-GENERAL (D-G) UNITED IGBO ELDERS COUNCIL (UNIEC) WORLDWIDE

Working Hours: 8:00 a.m. – 6:00 p.m.

Primary Objective: To ensure effective administration, strategic planning, timely communication, institutional development and accountability.

1. DAILY TIMETABLE

| Time | Key Activity | Responsible Person | Status / Follow-up |

| 8:00–8:15 a.m. | Monitor early-morning radio broadcasts and news updates | Monitoring Officer | Record important developments |

| 8:15–8:30 a.m. | Plan the day's activities and priorities | Director-General / Designated Officer | Confirm urgent assignments |

| 8:30–9:00 a.m. | Review WhatsApp messages, emails, calls and correspondence | Communications Officer | Respond and assign follow-up |

| 9:00–9:30 a.m. | Review official files, letters, reports and notices | Administrative Officer | Identify documents requiring action |

| 9:30–10:00 a.m. | Draft and edit official communications | Communications / Media Officer | Prepare statements and circulars |

| 10:00–11:15 a.m. | Conduct radio-broadcast monitoring | Monitoring Officer | Document relevant news |

| 11:15–11:30 a.m. | Short break and preparation of monitoring notes | Assigned Officer | Organise observations | | 11:30 a.m.–12:00 noon | Review administration and membership matters | Administrative / Membership Officer | Update records |

| 12:00–12:30 p.m. | Strategic planning and institutional development | Director-General / Planning Team | Review priorities and programmes |

| 12:30–1:00 p.m. | Stakeholder correspondence and official follow-up | Liaison Officer | Contact relevant stakeholders |

| 1:00–1:30 p.m. | Lunch and personal rest | All Assigned Personnel | Resume afternoon activities refreshed |

| 1:30–1:50 p.m. | Financial, logistical and operational review | Finance / Operations Officer | Review expenditure and commitments |

| 1:50–2:10 p.m. | Afternoon radio monitoring, including the 1:55 p.m. broadcast | Monitoring Officer | Record significant developments |

| 2:10–3:00 p.m. | Project supervision and programme coordination | Project Coordinator | Review progress and deadlines |

| 3:00–3:15 p.m. | Short break and message review | Communications Officer | Update the action log |

| 3:15–4:00 p.m. | Media, publicity and public communications | Media / Publicity Officer | Review publications and announcements | | 4:00–4:40 p.m.

Follow up on assignments and pending decisions | Director-General / Designated Coordinator | Confirm progress and resolve delays |

| 4:40–4:55 p.m. | Prepare for evening radio monitoring | Monitoring Officer | Organise monitoring materials |

| 4:55–5:55 p.m. | Evening radio-broadcast monitoring | Monitoring Officer | Document reports and announcements |

| 5:55–6:00 p.m. | End-of-day review and planning for tomorrow | Director-General / Administrative Officer | Record achievements and pending tasks |

2. DAILY TO-DO CHECKLIST

Tick each item when completed.

• [ ] Monitor scheduled radio broadcasts and document relevant developments.
• [ ] Review and respond to priority correspondence.
• [ ] Complete at least one important official document or assignment.
• [ ] Update UNIEC Worldwide administrative files and membership records.
• [ ] Follow up with officers, stakeholders and project coordinators.
• [ ] Review financial, logistical and operational matters.
• [ ] Review media publications and communication channels.
• [ ] Record decisions, deadlines and outstanding responsibilities.
• [ ] Prepare the end-of-day activity report.
• [ ] Identify the three highest priorities for the next working day.

3. END-OF-DAY REPORT

Complete this report before closing at 6:00 p.m.

| Report Item | Summary / Remarks | Responsible Person / Deadline |

| Major activities completed | | | | Important news and developments | | | | Pending assignments and reasons | | | | Follow-up actions required | | | | Three priorities for tomorrow | | |

Daily Status: Not Started / In Progress / Completed

4. GUIDING PRINCIPLES

1. Discipline: Follow the timetable while allowing flexibility for urgent responsibilities. 2. Prioritisation: Address urgent and important matters first. 3. Documentation: Maintain accurate records of correspondence, decisions and expenditure. 4. Accountability: Assign every task to a responsible person and deadline. 5. Balance: Make adequate provision for meals, rest and reflection.

DAILY MOTTO: Plan with wisdom. Work with discipline. Communicate with dignity. Document with accuracy. Lead with accountability.

Prepared for: The Office of the Director-General (D-G), United Igbo Elders Council (UNIEC) Worldwide.